Stationary orders

Placing an Order

1. Login at https://staff.my.uq.edu.au using your staff login credentials
2. Navigate to UniFi under the menu to the left
3. From the Main Menu at the top of the page go to eProcurement > Requisition
4. Enter the Business Unit as 05700 for the SCMB
5. Enter a descriptive label in the Requisition Name field e.g. Printer maintenance kit and ink
6. If you are doing an external order to something like Cartridge World (Whiteway House, Ashgrove) you need to search for the supplier and enter their id
7. Example:
   1. Click the search icon and type Whiteway into the Name field and click Find
   2. Select Whiteway House (L2) Cartridge World Ashgrove (Indooroopilly store no longer exists)
   3. Click the id (0000003139) and some of the fields on the Requisition Settings will be auto-filled
   4. Click the search icon next to the Category field
   5. Type "ink" into the search field and click Find
   6. Select the INK_TONER category and it will autofill it in the form
   7. Click the search icon next to the Unit of Measure field
   8. Select the EA option
8. If you are not ordering externally i.e. you're just making a simple stationary order, leave the Line Defaults section empty
9. In the Distribution Defaults section fill out the following (You will need a purchasing number from your supervisor. It should look something like this: #######-01-###-01-######)
   1. Percent: 100
   2. Opal Unit: #######
   3. Site: 01
   4. Fund: ###
   5. Function: 01
   6. PC Bus Unit: UQ001
   7. Project: ######
   8. Proj Fund: ### (this will be autofilled after providing the Project id. Should be the same as the Fund)
10. Click OK

1. A new page will load. If doing an external order select Special Requests. If doing an internal order select Catalog
2. For Special Requests provide the following:
   1. Item Description: Provide an informative label of what you are purchasing
   2. Price: Provide the price given to you from the supplier for a particular item
   3. Quantity: Provide a whole number for how many of the item you would like to purchase
   4. Additional Information: Provide your name and contact details in case you need to be contacted about the order
   5. Send to Supplier: Check
   6. Click Add to Cart
   7. Add any further items you want to order
3. After adding all of the items you want, click Checkout then click Save & submit to complete the order
4. If you go to eProcurement > Manage Requisitions and search under the correct Business Unit you can see the status of your requisitions

TIP: Place separate orders for different suppliers. That way if there are problems and you need to cancel, you only need to worry about a single order to a single supplier.

Receiving an Order

1. Go to Manage Requisitions
2. From the Select Action drop-down for a specific Requisition select Receive and click Go
3. Check that the items and quantities on the requisition match what has actually being delivered
4. Complete receive action
5. Send email to group letting them know the items have been received